Private AI Systems That Think Like Your Best People
We build knowledge systems your team can actually use—trained on your documents, your expertise, your way of doing things. Not generic AI. Yours.
🔒100% Confidential
All work runs in isolated, encrypted environments. NDA protected.
The Next Wave of Business Infrastructure
In the early 2000s, companies that didn't digitize their documents got left behind. Today, the same is happening with institutional knowledge. The companies building knowledge systems now will outpace those that wait.
Reduce Annual Overhead
Your $150K senior hire could train 10 juniors—if their knowledge was accessible. Stop paying experts to answer the same questions.
Knowledge Insurance
When your expert quits or retires, does 30 years of knowledge walk out the door? Capture it before it's too late.
Speed-to-Competency
New hires productive in weeks, not months. Give everyone instant access to institutional knowledge on demand.
Eliminate Decision Latency
Stop waiting 3 days for answers that exist in your own files. Get expert-level responses in seconds.
Compliance & Audit Trail
Every answer traceable to source documents. Full audit logging for regulated industries.
Scale Without Hiring
Growth limited by people capacity? Make knowledge the scalable asset. Handle 10x the volume without 10x the headcount.
"The question isn't whether to build a knowledge system. It's whether you'll be the company that has one—or the one competing against companies that do."
How RAPID Works
Five phases. Six weeks. Proven results.
RESEARCH
Listen to how you actually work. Not the manual—the real way. Capture the rules, shortcuts, and gut-feel decisions.
Knowledge Map, Process Audit
ANALYZE
Find the patterns. Calculate savings. Show you the ROI.
Process Blueprint, ROI Projection
PREPARE
Build a custom system trained on how you think. Integrate with your tools. Test it thoroughly.
Production System, Test Report
IMPLEMENT
Deploy in stages. Monitor daily. Prove it works in real usage.
Live System, Month 1 ROI Report
DEVELOP
Refine weekly. Retrain monthly. Expand to your next bottleneck. The system learns every week.
Monthly Reports, Continuous Improvement
BUILT FOR ENTERPRISE TRUST
Isolated Environments
Each client gets a secure, separate workspace. Zero data crossover.
Strict NDA Protection
All engagements covered by legal confidentiality agreements.
Immediate Data Destruction
When the project ends, your proprietary information is permanently deleted.
Free Bottleneck Audit
Record a 5-minute voice note describing your biggest operational bottleneck.
Get a comprehensive 15-page professional audit report with ROI analysis and implementation roadmap.
What you'll receive:
From Bottleneck To System
Five industries. One pattern. Measurable ROI.
The Same Pattern, Every Time
Extract institutional knowledge from experts, documents, and processes
Build a queryable system that thinks like your best people
Make that knowledge available to everyone, instantly
The Same Pattern, Different Industries
Every bottleneck we solve shares a common thread: institutional knowledge trapped where it can't scale.
Overhead Reduction
Your $150K senior hire could train 10 juniors—if their knowledge was accessible.
Knowledge Insurance
When your expert quits, does their knowledge walk out the door?
Speed-to-Competency
New hires productive in days, not months. Institutional knowledge on demand.
Decision Latency
Stop waiting 3 days for answers that exist in your own files.
Compliance & Audit
Every answer traceable to source documents. Full audit trail.
Scale Without Hiring
Growth limited by people capacity? Make knowledge the scalable asset.
What Teams Are Saying
Real results from operations leaders who eliminated their bottlenecks.
"We went from spending 15 hours a week on document review to maybe 2. The system caught things we would have missed."
Sarah
Director of Operations
Professional Services
"Our senior people can finally focus on high-value work instead of answering the same questions over and over."
Michael
VP Operations
Financial Services
"The knowledge base captured things we didn't even realize we knew. Now new hires get up to speed in weeks, not months."
Jennifer
Chief Operating Officer
Real Estate
All testimonials are from verified clients. Full case studies available under NDA.
Systems That Pay for Themselves
Fixed price. Delivered in weeks. You own everything we build.
Initial Assessment
4-day deep dive into your operations, workflows, and knowledge bottlenecks. You get a comprehensive report with prioritized recommendations and ROI projections.
Good for:
Companies unsure where to start or wanting expert eyes on their systems
4 days
$8,000 - $12,000
Can be conducted remotely or onsite. Travel and accommodation billed separately for onsite visits.
Book AssessmentThe Foundation
A working knowledge system your team can ask questions to. We capture your documents, expertise, and tribal knowledge into a queryable AI brain.
Good for:
Companies that want to stop wasting time searching for information
3-4 weeks
$25,000 - $40,000
Foundation + Automation
Everything above, plus one workflow we automate (reviews, intake, triage, content generation, etc.)
Good for:
Companies with a specific bottleneck they want to eliminate
5-7 weeks
$40,000 - $65,000
Full Rebuild
Complete system with multiple automations, integrations, and custom interface. The whole knowledge infrastructure.
Good for:
Companies ready to fundamentally change how work gets done
6-10 weeks
$65,000 - $100,000+
Every Engagement Includes:
- ✓Discovery (we learn your business)
- ✓System design + build
- ✓Deployment to your environment
- ✓Team training + documentation
- ✓2 weeks of support after launch
- ✓Full source code—you own it all
How Payment Works:
- •Fixed price, agreed before we start
- •No hourly billing, no surprise overruns
- •50% up front, 50% on delivery
- •Third-party AI costs passed through at cost (~$50-200/mo)
- •Your server/cloud costs separate (you provide or we recommend)
We Built What We Needed
I spent 18 years building and running a real estate team in Toronto. High-pressure, operations-heavy, lots of moving pieces.
Every team I built hit the same wall.
My best people had something you can't teach: gut feel. They'd look at a situation and just know. Years of pattern recognition, thousands of deals, countless edge cases—it all added up to intuition that was incredibly valuable and completely untransferable.
New hires would ask questions. Senior people would answer. But they couldn't transfer the feel for it. The judgment. The instinct for when the normal rules don't apply.
When someone left, that expertise walked out the door. We'd written down procedures, but procedures aren't intuition.
That's the problem we solve now.
We build systems that capture knowledge from everywhere—documents, yes, but also conversations, recordings, the way your senior people actually explain their thinking. The goal is to get as close to transferring "gut feel" as possible. And the system gets smarter every day.
The thesis: The companies that build this infrastructure now will have an advantage that compounds over time. Every day the system learns more. Every month it knows more than it did before. In two years, it's indispensable.
Ara Mammo
Founder, Bottleneck Labs
18 years in real estate operations. Now building AI systems.
How Fast Does This Move?
RAPID delivers from research to ROI proof in six weeks.
- →We listen. You talk.
- →We show you the money.
- →We build. You test.
- →We deploy. You measure.
- →We keep improving. You keep benefiting.
🔒 DURING EVERY PHASE, YOUR DATA IS PROTECTED
- • Encrypted at rest and in transit
- • Runs in isolated, temporary environment
- • NDA covers all staff
- • Destroyed completely when done
Questions We Hear
Everything you need to know about RAPID.
Free Resources
Not ready to commit? Try these tools to understand your bottleneck and automation potential.
Let's Talk
Discovery call is free. No commitment. 100% confidential.
🔒 CONFIDENTIALITY GUARANTEED
All inquiries are 100% confidential. Every client works in an isolated, encrypted environment.
Your proprietary information is never shared, never touches our backend, and is destroyed when we're done.
We operate under strict NDA.
Why Book a Call
No payment, no commitment
Your data stays with you
ROI projection in 1 week
Walk away informed if it doesn't fit